Terms & Conditions

§ 1. GENERAL PROVISIONS

1. These Terms and Conditions (hereinafter: "T&C") define the services provided by the Organizer electronically, regulate participation in Events organized by the Organizer, as well as the rules applicable to persons using the Portal (in the T&C as: "Users").
2. The User is obliged to get familiar with T&C.
3. Fortesmedia.com Internet Portal, operating under the address: https://fortesmedia.com/ (in the T&C as: "Portal"), is operated by FORTES Media Group sp. z o.o., with its registered office in Środa Wielkopolska (postal code: 63 - 000), ul. Trąmpczyńskiego 14, entered into the register of entrepreneurs of the National Court Register kept by the District Court Poznań - Nowe Miasto and Wilda in Poznań, IX Business Department of the National Court Register, under KRS number: 0000928101, NIP: 7861725837, REGON: 5202360590 (in the T&C as: "Organizer").
4. In order to contact the Organizer, please send correspondence to the Organizer's registered office address indicated in § 1 section 3 of the T&C or send an email to the following address: events@fortesmedia.com. In order to fulfill the obligations provided by these T&C consisting of informing the Organizer or providing the Organizer with the relevant documents, one of the two methods of contact indicated in the previous sentence should be used. In other matters, it is also possible to use the Organizer's contact details available in the Portal tab "QUICK CONTACT". The Portal User may also use the form available in the Portal tab "REQUEST CONTACT", available at: https://fortesmedia.com/request-contact,6,en.html.
5. The Portal is dedicated to inform Users about conferences, summits, congresses organized by the Organizer (in the T&C as: "Events"), enabling its Users to purchase participation passes for these Events, enabling Users to sign up for the Newsletter.
6. In order to use the Portal the following are required:
   1. connection of device to the Internet,
   2. having a browser installed on the device, allowing to call up information and display it on the device screen.
7. The Organizer makes every effort to ensure that the Portal can function continuously. The Organizer is not responsible for interference of the Portal's operation resulting from the need to carry out servicing or repair work, work to develop the Portal's functionality, or interference resulting from technical failures, in particular for reasons caused by the User, interruptions in Internet supply or other services necessary for using the Portal.

§ 2. SERVICES AVAILABLE ON THE PORTAL

1. Through the Portal, the Organizer offers Users the possibility to conclude a participation agreement for a chosen Event. Descriptions of the Events in which Users can participate are available on the Portal tab "OUR EVENTS" [https://fortesmedia.com/our-events,4,en.html].
2. The service mentioned in § 2 section 1 above is payable according to the rules described in § 4 of the T&C.
3. The Organizer offers Users the possibility to conclude an agreement for periodic sending of a newsletter (in the T&C as: "Newsletter"), which is free of charge.
4. The User of the Portal, before concluding a participation agreement for a chosen Event or an agreement for periodic sending of the Newsletter with the Organizer, is obliged to get familiar with the T&C.

§ 3. CONCLUSION OF THE PARTICIPATION AGREEMENT IN THE EVENT

1. Conclusion of the participation agreement in the Event (in the T&C as: "Agreement") with the Organizer may be concluded by any entity, excluding entities that are individuals (natural persons).
2. The User may choose the form of participation in the Event. The Organizer offers the choice of the following options:
   1. Industry Package – the opportunity to participate in the Event with attendance to all sessions and networking activities, Business meetings room, Coffee breaks, Lunch, Invitation to the Cocktail reception party, Partcipant List, Presentation slides, allowing the partcipant to place its own materials at the information point and roll up banner (1small),possibility to put logo on event website
   2. Sponsor Package – a package for sponsors, which includes:
      • the opportunity to participate in the Event for a group of people whose number is indicated by the Organizer, and in case of participation of more than the indicated amount of people - a lower price for participation in the Event,
      • putting the sponsor's logo with the link indicated by the sponsor on the Event website, putting the sponsor's logo and profile in the conference documentation, putting the sponsor's logo on the cover of the agenda and other conference materials,
      • allowing the sponsor to place its own materials at the information point and roll up banners in the exhibition area,
      • preparing a one-page A4 flyer about the sponsor's profile in the conference documentation,
      • 20-minute speech,
      • possibility to use the space (2m2) in the networking area,
      • branding in social media and Newsletter;
   3. Documentation Package – a package that includes documentation from the Event, especially presentations, speaker biographies, promo materials, AV broadcast of the presentation.
3. In order to conclude the Agreement, the User has to:
   1. open the chosen Event on the Portal in a web browser,
   2. click the "REGISTER NOW" button,
   3. select the option of participation in the Event and click the "BUY AND PAY" button located directly next to the selected option,
   4. select the number of tickets the User intends to purchase,
   5. fill the registration form (in the T&C as: "Form"), which includes the data necessary to conclude the Agreement, in particular the data of the persons who will participate in the Event (in the T&C as: "Delegate"),

6. choose a method of payment,
7. confirm the order with the duty of payment.
4. The conclusion of the Agreement between the Organizer and the User who has performed all the actions described in § 3 section 3 above (in the T&C as: "Client") is reached at the moment of confirmation of the order for participation in the Event with the duty of payment.

5. Confirmation of the order with the duty of payment is equivalent to acceptance by the Client and his Delegates of the T&C. The Participant is obliged to familiarize his Delegates with the T&C.

6. The Organizer will send the Client a confirmation of the conclusion of the Agreement to the email address provided in the Form. If the Client does not receive such confirmation, the Client is obliged to notify the Organizer immediately.
7. The Client is obliged to check the correctness of the data contained in the confirmation. The Organizer is not responsible for any incorrect or false data provided by the Participant in the Form.

§ 4. PAYMENT AND PAYMENT METHODS

1. The cost of participation in the Event is indicated in Euro currency and is each time notified to the Users of the Portal before clicking the "BUY AND PAY" button, that is, before concluding the Agreement.
2. Current information about payment methods is provided at the time the User selects the payment method, that is, before concluding the Agreement.
3. Payment can be made after filling the Form. If the payment is not made after filling the Form and before it is sent, the Organizer will issue a VAT invoice to the Client, to be paid by the Client within 7 days of its issuance.
4. If the payment is made before the Form is sent, the Organizer will then send the Client a VAT invoice confirming the payment as soon as the application is received and the payment is credited.
5. The VAT invoices mentioned in § 4 sections 3 and 4 of the T&C will be sent by the Organizer to the email address indicated by the Participant in the Form.

§  5. PARTICIPATION IN THE EVENT

1. The Event is organized by the Organizer and any entities related to the Organizer, in particular employees, entities cooperating with the Organizer on the basis of civil law contracts and entities that, through a factual relationship with the Organizer, participate directly or indirectly in the organization of the Event.
2. The Organizer has the right to entrust the performance of the Agreement to a third party. In such a case, the Organizer will provide the Client with the identifying details of the third party and its contact details.
3. The Organizer has the right to record and publish photographic and audiovisual materials connected with the course of the Event and to make these materials available to third parties.
4. Participation in the Event is equivalent to the Delegates' consent to the recording, use or spread by the Organizer and its related entities of the image of that person for information, promotional and marketing purposes. The Delegate is not entitled to withdraw the consent mentioned in the previous sentence for a period of 24 months, counting from the date of conclusion of the Agreement.
5. The Organizer has the right to establish additional and independent terms and conditions for participation in particular Events.
6. The independent terms and conditions mentioned in § 5 section 5 above will be provided to the Client who has concluded the Agreement in connection with a particular Event or its Delegates before the beginning of that Event.
7. The independent terms and conditions that have been provided to the Client or its Delegates before the beginning of the Event for which it has concluded the Agreement with the Organizer are binding for the Client and the Delegates.
8. If the owner of the facility or any other person who has a right other than ownership - to the facility where the Event will be hosted, establishes additional rules for the use of the facility, then these rules are binding for the Client and his Delegates.
9. The Organizer does not bear the costs of travel and accommodation of the Delegates, related to the Event. Nor does the Organizer bear any other costs of the Participant or Delegates that are incurred in connection with the Event.
10. It is forbidden for Delegates to record and take photos during the Event without prior consent of the Organizer.
11. Delegates are not allowed to refer to other Delegates, speakers and the Organizer in a way that violates their dignity or is against the general rules of social coexistence. Delegates are required to behave in a way that does not disturb other Delegates' participation in the Event.
12. In order to establish all details related to the participation of the Client and its Delegates in the Event, the Organizer will contact using the email address or telephone number provided in the Form.
13. If the Organizer contact with the Client or his Delegates about the need to supplement or provide new information necessary for the Organizer to duly perform the Agreement, they are obliged to respond within the timeframe indicated by the Organizer.
14. If the Client or Delegates fail to meet the deadlines mentioned in § 5 section 13, the Organizer has the right to skip in the plan of the Event the activities scheduled with the participation of such Delegates, for the organization of which it was necessary to provide the information mentioned in § 5 section 13.

§ 6. RESIGNING FROM PARTICIPATING IN THE EVENT

1. The Client, until the beginning of the Event, has the right to appoint another Delegate to participate in the Event instead of the Delegates previously indicated in the Form - with no additional cost. The Client indicates the replacement in writing or electronically using the Organizer's contact information specified in § 1 section 4 of the T&C.
2. In case of resignation from participation in the Event notified by the Client:
   1. if this notification was communicated to the Organizer no later than 4 weeks before the date of the beginning of the Event - the Organizer will issue a fully refundable voucher for an alternative Event organized by the Organizer. In a situation where the Client signs up for another Event using the issued voucher and resigns again no later than 4 weeks before the start date of the Event - another refundable voucher will not be issued. In this case, the Organizer will provide the Client with the documentation of the Event after its closure. The voucher may be used within 12 months from the date of its issuance. In order to deliver the voucher, the Organizer will contact the Client or his Delegates. The issuance of the voucher excludes all claims of the Client under the Agreement for participation in the Event, as to which the Client notified the resignation;
   2. if the notification was communicated to the Organizer less than 4 weeks before the date of the beginning of the Event - the Organizer will provide the Client with documentation of the Event after the closing of the Event. For this purpose, the Organizer will contact the Client or his Delegates.
3. For the needs of the T&C, the resignation of the Client is also understood to be the resignation of the Clients's Delegates from the Event.
4. The Client is not allowed to resign from the purchased Documentation Package. Notifications of resignation submitted to the Organizer by Client or its Delegates who have chosen this package will be left without recognition.

§ 7. CHANGES TO THE EVENT; CANCELLATION

1. The Organizer has indefinite right to make changes to the Event. Such changes may, in particular, affect the content of the Event, course, schedule, format, speakers, date, location, merge with another Event.
2. In the event that changes mentioned in § 7 section 1 above are made, the Clients or its Delegates will be immediately informed by the Organizer. 
3. The Organizer does not cover refund of costs incurred by Clients or Delegates as a result of making changes mentioned in § 7 section 1 above.
4. The Organizer has the right to make the following changes to the Agreement in justified circumstances:
   1. change of the Event from the one originally selected by the Client, to another - indicated by the Organizer, which will be held within 12 months from the date of the change;
   2. changing the format of the Event to an interactive (online) one, which will be held within 12 months from the date of the change.
5. The Client who does not agree to the changes mentioned in § 7 section 4 above is obliged to inform the Organizer immediately.
6. If the Organizer is informed about the lack of consent for the changes mentioned in § 7 section 4 above, the Organizer will provide the Client with a fully refundable voucher for an alternative Event organized by the Organizer. The time limit for use of the voucher is 12 months from the date of its issuance. The issuance of the voucher excludes all claims of the Clients arising from the Agreement for participation in the Event for which the Client has not agreed to make changes.
7. In the event that the Organizer cancels the Event, a full refund of payments made by the Client to the Organizer to cover the cost of participation in the Event will be provided.

§ 8. NEWSLETTER

1. The Organizer offers the service of periodic sending of the Newsletter.
2. The agreement on sending the Newsletter with the Organizer may be concluded by any entity, excluding entities that are individuals (natural persons).
3. The Organizer must be informed about the intention to subscribe the Newsletter by one of the following methods:
   1. by means of the form available in the Portal tab "REQUEST CONTACT" [https://fortesmedia.com/request-contact,6,en.html],
   2. by using the form available next to the particular Event in the Portal tab "DOWNLOAD AGENDA",
   3. by using the contact data of the Organizer available in the Portal tab "QUICK CONTACT".
4. Informing the Organizer about the intention to receive the Newsletter is equivalent to accepting the provisions of the T&C.
5. The Organizer will start providing the Newsletter service on the date which, in accordance with the Newsletter mailing schedule, occurs as soon as possible after the date on which the Organizer became aware of the information mentioned in § 8 section 3 above.
6. The Newsletter service is free of charge.
7. The User may resign from the Newsletter service at any time by notifying the Organizer of the decision to resign.
8. The Organizer from the moment of receiving the resignation from the Newsletter service notified by the User, will stop sending further releases of the Newsletter.

§ 9. NOT ALLOWED BEHAVIOUR

1. The User while using the Portal is obliged to respect the provisions of the T&C and the provisions of generally binding law.
2. In particular, it is forbidden to:
   1. to place on the Portal or send through the forms available on the Portal unlawful content, including content inciting racial, ethnic, religious hate, containing pornographic content, lauding fascism, Nazism, communism, promoting violence, offending religious feelings, violating the rights of others, etc.;
   2. using the Portal to marketing purposes;
   3. taking actions to interfere with the proper and uninterrupted functioning of the Portal, in particular the use of malware.

§  10. AGREEMENT TERMINATION

1. The Organizer may terminate the Agreement at any time with 3 days' notice. In such case, the Organizer refunds to the Participant the payment made by the Participant to the Organizer to cover the cost of participation in the Event.
2. The Organizer may terminate the Agreement with immediate effect if the Clients fails to make the payment to the Organizer for the cost of participation in the Event, within the deadline set by the Organizer.
3. The Agreement may be terminated by either party for significant reasons with 3 days' notice. The client intending to terminate the Agreement is obliged to inform the Organizer, providing significant reasons for the termination.
4. In the event of effective termination of the Agreement by the Client, the Clientis obliged to return to the Organizer the expenses that the Organizer has incurred in order to properly perform the Agreement, in particular, the Client is obliged to pay an adequate part of the remuneration according to the activities that the Organizer has performed so far in order to complete the Agreement.

§ 11. LIABILITY; COMPLAINTS

1. The Organizer is not responsible for any damages incurred by the Client or his Delegates during the Event, including for items lost, destroyed or stolen. The Client and his Delegates should have a valid insurance policy in this scope for the duration of the Event.
2. Each party to the Agreement is obliged to repair the damage caused to the other party as a result of non-performance or improper performance of the Agreement, unless the non- performance or improper performance is a consequence of circumstances for which the party is not responsible.
3. The Organizer is not responsible for any statements, assurances and commitments made by Delegates and speakers presenting at the Event.
4. It is allowed to submit a complaint about the services provided by the Organizer electronically, namely:
   1. Newsletter service;
   2. online registration for the Event service.
5. The Organizer considers the complaint within 14 days, counting from the day of its receiving. The result of considering the complaint will be communicated by the Organizer to the claimant at the address indicated by the claimant, or if no such address is indicated, to the address from which the Organizer received the complaint.

§ 12. INTELECTUAL PROPERTY

1. All content posted on the Portal, in particular written, graphic and audiovisual content is the subject of copyright belonging exclusively to the Organizer.
2. Violation of copyrights belonging to the Organizer by further distribution of the content being the subject of these rights or using them for commercial purposes may result in criminal or civil liability.
3. All materials provided to Clients or Delegates from the Event, including materials provided to the Client who purchased the Documentation Package are subject to the protection provided by the regulations of the Act of February 4, 1994 on Copyright and Related Rights and are intended solely for the Clients own use. It is forbidden to multiply the materials, to market them, to distribute them in any way, to display them, to make them available to the public in such a way that everyone can have access to them at a place and time of their own choosing, and any other use that is contrary to the purpose indicated in the previous sentence.
4. The Client grants the Organizer a license for the Organizer to use the Client's company name and the Client's company logo (trademark) indefinitely and free of charge by placing them on the website operated by the Organizer, promotional materials and materials connected with the Events, for informational, promotional and marketing purposes.

§ 13. ADDITIONAL PROVISIONS FOR INDIVIDUALS WHO ARE SOLE TRADERS

1. In the case of the resignation mentioned in § 6 sections 2 and 3 of the T&C, submitted by a Client who is an individual (natural person) concluding an Agreement directly related to his/her business activity, when the content of the Agreement shows that it does not have a professional character for this person, resulting in particular from the subject of his/her business activity, released on the basis of the regulations on the Central Register and Information on Business Activity - the Organizer returns to this Client the amount paid as a fee for participation in the Event. If the Organizer has undertaken certain activities in performance of the Agreement until the resignation is submitted, the Organizer will return to that Client the amount paid, reduced by the value of services provided to that Client until that moment.
2. The provision of Paragraph 11 section 1 of the T&C does not apply to an individual (natural person) concluding an Agreement directly related to his/her business activity, when the content of the Agreement shows that it does not have a professional character for this person, resulting in particular from the subject of his/her business activity, released on the basis of the regulations on the Central Register and Information on Business Activity - to the extent that it relates to personal damage.
3. A Client who has entered into the Agreement with the Organizer as a an individual (natural person) concluding an Agreement directly related to his/her business activity, when the content of the Agreement shows that it does not have a professional character for this person, resulting in particular from the subject of his/her business activity, released on the basis of the regulations on the Central Register and Information on Business Activity - may, within 14 days, withdraw from the Agreement on the terms and in the way described in this paragraph.
4. The deadline for submission of a statement of withdrawal expires after 14 days from the conclusion of the Agreement. To meet the deadline it is sufficient to send the statement of withdrawal before its expiration.
5. The Participant notifies the Organizer about the submission of the statement of withdrawal from the Agreement using the contact information indicated in § 1 section 4 of the T&C.
6. The Organizer immediately sends to the Client mentioned in § 13 section 3 confirmation of receiving the withdrawal from the Agreement.
7. The Organizer immediately, but no later than within 14 days, counting from the date of receiving the Client's statement of withdrawal from the Agreement, will return to the Client the payments made by the Client. The return of payments will be made using the same method of payment that the Client used, unless the Client agrees to a different method of return that will not incur any additional costs for him.
8. The Client mentioned in § 13 section 3 above, who concluded the Agreement with the Organizer 14 days before the Event or later, agrees that the Organizer will fully perform the Agreement before the expiration of the period for withdrawal from the Agreement. Once the Event begins, the Client loses the right to withdraw from the Agreement.

§ 14. FINAL PROVISIONS

1. The Organizer has the right to change the provisions of the T&C. In particular, such changes may be caused by important reasons, such as change of the scope of services offered, change of payment methods, change of the procedure of concluding an Agreement, change of rules for participation and resignation from participation in Events, change in the procedure of periodic mailing of the Newsletter, necessity to make changes in other procedures applied by the Organizer, foreseen in the T&C.
2. In the event of a change in the T&C, the provisions of the T&C as in force before the time of the change, apply to Agreements concluded before the change.
3. Deduction of the client's receivables with the Organizer's receivables under the Agreement, may take place only after obtaining the written consent of the Organizer.
4. The applicable law for relations arising from the T&C is Polish law. To the matters not regulated by the T&C, the provisions of commonly binding Polish law, in particular the Civil Code, apply.
5. Disputes arising from legal relations, resulting from the T&C are subject to the jurisdiction of the court with local and subject matter jurisdiction for the registered office of the Organizer.